The importance of document shredding in the modern business environment cannot be over emphasized. While destroying papers has always been a tradition for most companies, there is an urgent need to focus more on confidentiality in the process. It is no longer enough to destroy your firm’s written records because recent rulings from the courts indicate that it is still your responsibility to protect these materials when they are thrown away.
Importance of Confidential Paper Destruction
Whether you are already a shredder or you are planning to hire these services, it is important to appreciate the need for confidential document shredding. The records you destroy contain valuable information that other people including your competitors can use. Using the ordinary means of disposal for your tax records, banking statements, employee data and other sensitive details exposes your firm to identity theft, loss of important trade secrets and other legal problems.
Below are some tips to follow to safeguard these processes:
1. Organize your Documents and Identity Those to be Destroyed
If you want to carry out a successful paper disposal process, you have to stay organized. Make sure you designate storage areas for materials that are no longer needed. It is also advisable to mark the most sensitive ones that require special attention. For such, you can personally supervise destruction and enjoy peace of mind knowing there is no risk of important details falling into wrong hands.
2. Research and Identify an Established Service
Look for a company which is qualified to do the job. Ask for references before hiring and take time to research the background, reputation, and experience of the service you wish to use. Check with the local BBB to ascertain the company is rated highly before entrusting it with your confidential paperwork.
3. Start Going Paperless
Many business processes can now be done digitally. This reduces the volume of records you will have in hard copy. This is one of the best ways to guarantee safety in your document storage and disposal. With a single click, you can delete a record and forget all about it. However, it is not possible to completely do away with written documents. More importantly, digital forms of data storage come with their own set of issues.
4. Look For an On-Site Document Shredding Company
It is advisable to use a shredding company that offers on-site services. This makes monitoring of the process easier. More importantly, you are assured that there is no risk of misplaced documents in the course of transportation to their site.
Following these will enhance the safety of your business records during disposal and limit the risk of data loss. Through organized storage and disposal, choosing a local shredding service and insisting on on-site services, you will reduce the chances of identity theft, breaches, lawsuits and other negative repercussions arising from poorly planned paper destruction.